Cranston-Warwick Chess Club

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Cranston-Warwick Chess Club Bylaws

Article I (Name)

The name of the Club shall be the Cranston Chess Club.

Article II (Purpose)

The club exists to provide regular chess playing opportunities for chess players living to the southwest of Providence, including Cranston, Warwick, West Warwick, Coventry, East and West Greenwich, Rhode Island.

Article III (Membership)

Membership is open to all interested chess players, subject to any qualifications (such as dues) required by the officers.

Article IV (Duties of Members)

All members have the duty and/or privilege:

To elect officials of the club at the annual meeting
To support and uphold the decisions of the officers
To participate in club events
To obtain and review financial reports of the club
To run for an elected office at the annual meeting

Article V (Organization)

Elected officers shall govern the club. Officers are elected by a majority vote of the membership, either present at the annual meeting or submitting an absentee ballot, serving for a term of one (1) year. The annual meeting will be convened in March, no later than the 15th of March. The precise date each year will be decided by the elected officers and communicated to all registered members before the 15th of January. The elected officers of the club are the President, Vice President, and the Secretary/Treasurer.

Article VI (Duties of Officers)

All officers have the duty:

To provide that the purpose of the club is fulfilled
Meet at least quarterly to conduct the business of the club
Decide, by simple majority, the governance of the club, including but not limited to: The location, date, and time of all club events, the dispersion of club funds, and any necessary disciplinary action against club members
To conduct an annual meeting where a fair election is held for the next year's officers

The duties of the President are:

To preside over all meetings
To appoint committees and chairpersons as is necessary
To represent the club in matters of public relations and publicity
To promote membership in the club
To organize all events conducted by the club
To ensure all events conducted by the club are properly directed by qualified people

The duties of the Secretary/Treasurer are:

To record the minutes of all meetings
To receive and answer all club correspondence
To notify all members of upcoming meetings
To maintain a roster of members
To collect all dues and fees
To ensure all funds are disbursed as decided by the officers of the club
To provide a report of the club's finances to any member upon request
To perform the duties of the President in the absence of the President

Article VII (Ratification & Amendments)

These bylaws will be ratified with a two-thirds majority of the membership. They may also be changed, with changes approved at the annual meeting by a two-thirds majority of the membership either present at the annual meeting or submitting an absentee vote.